Zoho Docs Single Sign-On (SSO)
Zoho Docs is an online file management tool that lets you store files securely, share them with friends, and sync them across all your devices.
For web applications that do not provide support for federated single sign-on, we have miniOrange Secure Single Sign-On browser plugins for SSO. Here, it is enabled on an application, where end users see an icon on their home pages and browsers, through this users can set and update their credentials. ( In the secure store for that application only).
miniOrange Supports all Browser Extension
- miniOrange Secure Single Sign-On Plugins for SSO support all popular web browsers like Chrome, Firefox, Safari, Internet Explorer and Microsoft Edge.
- Browser plugin a secure driven post to the application login page, signing in the user automatically on their behalf. - The plug-in does not store the credentials anywhere and they are discarded once the user has signed into the application.
- Users credentials are stored in an encrypted format by using AES encryption with the combination of a customer-specific private key. When a user clicks the application icon, miniOrange securely posts the username/password to the app login page over SSL and the user is automatically logged in.
Connect with External Source of Users
miniOrange provides user authentication from various external sources, which can be Directories (like ADFS, Microsoft Active Directory, Azure AD, OpenLDAP, Google, AWS Cognito etc), Identity Providers (like Shibboleth, Ping, Okta, OneLogin, KeyCloak), Databases (like MySQL, Maria DB, PostgreSQL) and many more.
Follow the Step-by-Step Guide given below for Zoho Docs Single Sign-On (SSO)
1. Configure Zoho Docs in miniOrange
- Log into miniOrange Admin Console.
- Go to Apps and click on Add Application button.
- In Choose Application Type click on Create App button in Browser Extension/Form-Post application type.
- In the next step, search for your application from the list, if you can't find your application click on Add Custom App button .
- If you have got your application,Select Group name as default.
- Select your login type account.
- Here you can see the following two options
- INDIVIDUAL LOGIN ACCOUNT : If each user has a different username and password for the app, admin should choose an individual login account option, so that users can save their username and password from the user portal themselves.
- SHARED LOGIN ACCOUNT :If multiple users are allowed to access the app via same credentials assigned by admin, admin should choose share Login Account option.
- After selecting the required fields, click on Save button.
(If you have selected Custom App configure it accordingly by submitting mandatory fields like : Application Name, Application Type, Login Page URL, Username Field, Passworrd Field, Submit Button Field and click on Save button.)
- Go to miniOrange dashboard and select User Dashboard from right side menu.
- Scroll down on the same page under the section of configure your cloud apps section and search for Zoho Docs app, on the app icon you will find setting option. Click on it and select Configure.(If you are unable to find app in this list then please contact us)
- Once you done with configuration, scroll up on same page, under the SIGN-IN TO YOUR FAVOURITE CLOUD APPS section search for Zoho Docs app. On Zoho Docs app icon, click on the download symbol.
- It will redirect you to add extension page. Now, click on the Add to Chrome.
- Click on Add extension.
- Now, miniOrange extension is added in your extension
- Click on the app icon from miniOrange user portal, you will be redirected to Zoho Docs login page.
- Now browser extension will fill the username and password credentials automatically. Once enabled, end users can see an icon on their browser which auto-fills username and password on the application login page and submit the page automatically to let user access the app.
- Now, you can see the homepage of the app.
2. Embed Zoho Docs application link in your Website/User Portal
- Go to Admin Dashboard >> Apps >> search for Zoho Docs app >> Click on Select in Action menu against Zoho Docs app. Select Show SSO link option from dropdown.
- Copy the app link and paste it anywhere on your website - User portal/ Apps Dashboard /Menu, etc.
3. Configure Your User Directory (Optional)
miniOrange provides user authentication from various external sources, which can be Directories (like ADFS, Microsoft Active Directory, Azure AD, OpenLDAP, Google, AWS Cognito etc), Identity Providers (like Okta, Shibboleth, Ping, OneLogin, KeyCloak), Databases (like MySQL, Maria DB, PostgreSQL) and many more. You can configure your existing directory/user store or add users in miniOrange.
- Click on External Directories >> Add Directory in the left menu of the dashboard.
- Select Directory type as AD/LDAP.
- STORE LDAP CONFIGURATION IN MINIORANGE: Choose this option if you want to keep your configuration in miniOrange. If active directory is behind a firewall, you will need to open the firewall to allow incoming requests to your AD.
- STORE LDAP CONFIGURATION ON PREMISE: Choose this option if you want to keep your configuration in your premise and only allow access to AD inside premises. You will have to download and install miniOrange gateway in your premise.
- Enter LDAP Display Name and LDAP Identifier name.
- Select Directory Type as Active Directory.
- Enter the LDAP Server URL or IP Address against LDAP Server URL field.
- Click on Test Connection button to verify if you have made a successful connection with your LDAP server.
- In Active Directory, go to the properties of user containers/OU's and search for Distinguished Name attribute.
- Enter the valid Bind account Password.
- Click on Test Bind Account Credentials button to verify your LDAP Bind credentials for LDAP connection.
- Search Base is the location in the directory where the search for a user begins. You will get this from the same place you got your Distinguished name.
- Select a suitable Search filter from the drop-down menu. To use custom Search Filter select "Write your Custom Filter" option and customize it accordingly.
- You can also configure following options while setting up AD. Enable Activate LDAP in order to authenticate users from AD/LDAP. Click on the Save button to add user store.
Here's the list of the attributes and what it does when we enable it. You can enable/disable accordingly.
| Attribute |
Description |
| Activate LDAP |
All user authentications will be done with LDAP credentials if you Activate it |
| Sync users in miniOrange |
Users will be created in miniOrange after authentication with LDAP |
| Fallback Authentication |
If LDAP credentials fail then user will be authenticated through miniOrange |
| Allow users to change password |
This allows your users to change their password. It updates the new credentials in your LDAP server |
| Enable administrator login |
On enabling this, your miniOrange Administrator login authenticates using your LDAP server |
| Show IdP to users |
If you enable this option, this IdP will be visible to users |
| Send Configured Attributes |
If you enable this option, then only the attributes configured below will be sent in attributes at the time of login |
- Click on Save. After this, it will show you the list of User stores. Click on Test Connection to check whether you have enter valid details. For that, it will ask for username and password.
- On Successful connection with LDAP Server, a success message is shown.
- Click on Test Attribute Mapping.
- Enter a valid Username. Then, click on Test. Mapped Attributes corresponding to the user are fetched.
- After successful Attribute Mapping Configuration, go back to the ldap configuration and enable Activate LDAP in order to authenticate users from AD/LDAP.
Refer our guide to setup LDAPS on windows server.
User Import and Provisioning from AD
- Go to Settings >> Product Settings in the Customer Admin Account.
- Enable the "Enable User Auto Registration" option and click Save.
- (Optional) To send a welcome email to all the end users that will be imported, enable the "Enable sending Welcome Emails after user registration" option and click Save.
- From the Left-Side menu of the dashboard select Provisioning.
- In Setup Provisioning tab select Active Directory in the Select Application drop-down.
- Toggle the Import Users tab, click on Save button.
- On the same section, switch to Import Users section.
- Select Active Directory from the dropdown and click on the Import Users tab, to import all the users from Active Directory to miniOrange.
- You can view all the Users you have imports by selecting Users >> User List from Left Panel.
- All the imported users will be auto registered.
- These groups will be helpful in adding multiple 2FA policies on the applications.
miniOrange integrates with various external user sources such as directories, identity providers, and etc.
4. Adaptive Authentication with Zoho Docs
A. Restricting access to Zoho Docs with IP Blocking
B. Adaptive Authentication with Limiting number of devices.
Using Adaptive Authentication you can also restrict the number of devices the end user can access the Services on. You can allow end users to access services on a fixed no. of devices. The end users will be able to access services provided by us on this fixed no. of devices.
You can configure Adaptive Authentication with Device Restriction in following way
- Login to Self Service Console >> Adaptive Authentication.
- Add a Policy Name for your Adaptive Authentication Policy.
- Select your Action for behavior Change and Challenge Type for user from the Action for behavior Change Section.
- Scroll down to Device Configuration section and enable Allow User to Register Device option to allow users to register their devices.
- Enter the Number of Devices which are allowed to register in field next to Number of Device Registrations Allowed
- Choose Action if number of devices exceeded (This will override your setting for Action for behavior Change.)
- Challenge: The user needs to verify himself using any of the three methods mentioned in table in step 4.1
- Deny : Deny users access to the system
- Enable option Send email alerts to Users if number of Device registrations exceeded allowed count if you want to alert the user about no of devices exceeding the limit. Save the configuration.
C. Add Adaptive Authentication policy to Zoho Docs.
- Login to Self Service Console >> Policies.
- Click on Edit option for predefined app policy.
- Set your application name in the Application and select password as Login Method.
- Enable Adaptive Authentication on Policy page and select the required restriction method as an option.
- From Select Login Policy dropdown select the policy we created in last step and click on save.
D.Notification and Alert Message.
How to add a trusted Device
- When End-user log in to the self service console after the policy for device restriction is on, he is provided the option to add the current device as a trusted device.
External References
